Microsoft Power Apps for End Users

This course delivers an instructor-led breakdown of Microsoft Power Apps. Students will be taught how to design, test and publish new apps that work with a variety of data sources. We will take users through a selection of well-crafted lessons to help them build new applications for their business.

Audience Profile

This class has something for everything, from beginners who wish to customize their data entry forms in Sharepoint right up to advanced users who need to use advanced formulas to deliver more bespoke actions to their apps.

At Course Completion

After completing this course, participants will be able to:

• Understand when to use Power Apps.

• Describe the components of Power Apps and their correct use.

• Create Power Apps from existing data sources.

• Brand Power Apps.

• Customize Power Apps beyond just using the automated wizards.

• Connect to a range of data sources from Excel to Azure SQL

• Understand the difference between canvas apps and model-driven apps.

• Integrate Power Apps with other Office 365 systems – including Teams and SharePoint Online.

• Administer and Maintain Power Apps.

Prerequisites

No previous experience of Power Apps is required.

Course Outline

Module 1: An Introduction to Power Apps

Let’s get started with an introduction to Microsoft Power Apps. Traditionally building customized solutions for a business involved using a coding language to build an application from scratch. Typically, these solutions could often only be used within the business, making external use of the application a large hurdle to overcome. With Power Apps we can now not only easily build solutions, but we can also share them with users in our business. Deployment takes seconds and you could by testing your own app on your phone in no time. This module will overview the features of Power Apps, its benefits to a business and the variety of ways you can build and access your apps on different devices.

Lessons

• What is Power Apps?

• The benefits of apps

• How to get Power Apps

• Canvas Apps and Model-Driven Apps

• License Options and Costs

• Discover Power Apps with Templates

Lab: Introduction to Power Apps

• Try the Cost Estimator App

• Download and Review App Design

• Sample App of your choice

After completing this module, participants should be able to:

• Describe when Power Apps should be used

• Know how to access PowerApps

• Make design decisions based on Power Apps licenses

• Understand that there are two type of app

• Be able to use sample apps

Module 2: Getting Started with PowerApps

To begin our journey through the Power Apps product, we will begin by looking at some of the templates that are available to view and edit. Microsoft’s templates are a good starting point to discover what the product is capable off and how it can be achieved. We will also take the chance to have a tour of the editor so that students are familiar with the interface that they will be using over the two-day course. We will then build our first app from a static data source, showing students how to test their changes in the app instantly without the need to publish. We will also discuss how to configure your apps settings and how to access the app once it has been saved and shared.

Lessons

• Building a new app from a data source

• Add, edit and remove controls

• Intro to Formulas

• Testing an app

• App Settings

• Publish and Share Apps

• Version History and Restore

• PowerApps Mobile App

Lab: Getting Started

• Create App from an existing Data Source

• Publish and Share

• View an app on your mobile device

After completing this module, participants should be able to:

• Build a useful app using wizards in minutes

• Make simple changes to existing apps

• Know how formulas are used in Power Apps

• Be able to test an app before it is shared

• Restore a previous version of an app in the event of a problem

• Use the mobile app to consume an app

Module 3: Branding and Media

In our next module, we will look at the options available to designers that allow them to implement their business branding. Not only will this deal with the aesthetics of your app, it will also introduce time-saving tips to help keep your branding consistent. We will also be discussing how to embed media into your app which can be useful if you are planning on an app that might promote video content.

Lessons

• Less is more

• Duplicate Screens

• Fonts

• Screen Colours and Matching Colours

• Screen Backgrounds

• Buttons and Icons

• Hide on Timer

• Size and Alignment by reference

• Show and Hide on Timer

Lab: Branding and Media

• Backgrounds and icons

• Import Class Data from Excel

• Duplicate Screen

After completing this module, participants should be able to:

• Customize apps backgrounds with images and colour

• Add images and logos to an app

• Use times to show and hide controls

• Align and size controls

Module 4: PowerApps Controls

So far in the course, we would have covered the basics of adding, editing and removing controls from our applications. The drive behind this module is to provide more depth on the categories of controls which can be used on a form. Your instructor will take you through each control and discuss its purpose and configuration. Tackling the wide selection of controls will help students recognize when to use the right control.

Lessons

• Text Controls for Data Entry and Display

• Controls – Drop downs, combo box, date picker, radio button and more

• Forms – Add and edit data in underlying data sources quickly

• Charts – present information in pie, line and bar charts

Lab: Build Apps from Blank

• Create an App from the blank template

• Add Controls to collect and display data

• Add Formulas to allow the controls to interact

After completing this module, participants should be able to:

• Use a wide range of controls to give users the best data entry experience

• Edit control properties

• Use formulas to all multiple controls to interact with each other

• Present information using chart

Module 5: Data Sources and Logic

To help maintain and view essential business information, organizations often have a diverse selection of locations to keep different types of data. This could range from databases to file storage locations. Power Apps offers connections to a wide selection of data sources. We will show students to build their Power Apps to bring in data from a variety of sources as well as how they can utilize the common data source, a storage location unique to Power Apps.

Lessons

• Data Storage and Services

• How do I decide which database to use?

• Connect to on-premises data - Gateway

• What is Delegation?

• Specific Data Examples

• Displaying Data

Lab: Data Source and Logic

• SharePoint List connect to App

• Flow to collect tweets to SharePoint

• Display Tweets in PowerApps using the Twitter service

• Create a reply screen in Power Apps

After completing this module, participants should be able to:

• Connect to many data source including cloud and on premises

• Understand the financial costs of working with different data sources

• Understand which data sources can work with large amount of data

• Display data using controls.

Module 6: Model-Driven Apps

Module one to five discussed how to work with the original type of Power App known as a Canvas App, Microsoft have now introduced a second type of app known as a model-driven app. Model driven apps involve a different development process to canvas apps. We will review this development process during this module.

Model-Driven apps can be quicker to build than canvas apps, but they are less customizable and typically have a higher cost, knowing which type of app to use is not always a simple decision, we will show you the pros and cons of each.

Lessons

What is a model-driven app?

Where will my data be stored?

How do create a model-driven app

Canvas vs model-driven summary

Lab 1: Model-Driven App

• Switch to Model-Driven mode in Power Apps

• Navigate the Model-Drive app interface

• Test a Sample App

• Edit the Sample App

After completing this module, participants should be able to:

• Describe the difference between a canvas app and a model-driven app

• Access model-driven apps

• Edit model-driven apps

Module 7: Power App Integration

Power Apps is designed to easily connect to other business systems to read and update information. In this module we will discuss some simple ways to integrate Power Apps with key Office 365 systems including Teams, SharePoint Online and Flow. The result is the ability to use a combination of systems to create solutions for a variety of business requirements.

Lessons

• Embed PowerApps in Teams

• Embed PowerApps in SharePoint Online

• Start a Flow from a Power App

Lab: Power App Integration

• Embed your app in Microsoft Teams

• Embed your app in SharePoint Online

After completing this module, participants will be able to:

• Know how to make Power Apps available for users via Teams and SharePoint Online

• Understand the benefits of using Power Apps with Flow

Module 8: Administration and Maintenance of PowerApps

In our last module for Microsoft Power Apps, we will be looking at how a business can manage their existing apps. This could be using analytics to discover usage trends. We will discover how to export and import apps, so they can be reused in other locations. Finally, we will discuss how Office 365 administrators can shape the PowerApps experience with high-level settings that help ensure data segregation and security.

Lessons

• Identify which users have been using Power Apps

• Reuse an app in another location (move from testing or development to production)

• Review app usage

• Prevent a user from using Power Apps

• Manage environments

Lab: Administration and Maintenance

• Export an app for use in another location

• Review current Power App users in your test environment

After completing this module, students will be able to:

• Identify who is using Power Apps in your organization

• Prevent specific users from using the PowerApps service

• Reuse or move existing apps