SharePoint 2019 Site Owner Training

You gain practical expertise with SharePoint Site Owner tasks through this training. Building and managing team sites, producing and modifying material, fusing Excel and Outlook, and controlling permissions are all things you may practice. Your knowledgeable SharePoint tutor will first walk you through creating and configuring site navigation as well as building various types of sites. Your trainer will then give advice on controlling page content after that.

The use of web components, the development of site columns, the use of content kinds, and integration with Excel and Outlook will all be covered later. The final topic covered in the course is SharePoint site permissions, which includes practical exercises in building SharePoint groups, granting access, and modifying permissions inheritance.

By the completion of this course, you will be equipped to assist users in securely sharing documents, working together on content, and gaining access to the corporate data they require to collaborate more effectively.

Target Audience

This course is intended for site owners/managers new to working in a SharePoint 2019 environment.

Pre-requisite

Before taking this course, students should have introductory level experience with SharePoint.

Course Outline

Module 1: Working with Sites

All SharePoint content is accessed through a site. A SharePoint site is the container for lists and libraries and provides a starting point for basic administration. The content, lists, libraries, and basic look and feel of a site is initially determined by the Site Template used to create the site.

Lessons

• Site Templates

• Creating Sites

• Creating a Team Site

• Site Navigation

• Managing Site Navigation

Lab 1: Exercises

• Exercise: Creating Team Sites

• Exercise: Creating a Meeting Workspace

• Exercise: Creating a Blog Site

After completing this module, students will be able to:

• Understand what Site Templates are.

• Understand the different types of Site Templates that come "out of the box" with different versions of SharePoint.

• Create a new site using Site Templates.

• Create a Project site.

• Create a Team site.

• Create a Community site.

• Create a Blog site.

• Manage the sites listed in the Top Link Bar.

Module 2: Page Content

SharePoint offers a couple of ways to add content to the pages in a site. The latest technique and the one implemented by the Team Site template is through site style pages. Another method that has been part of SharePoint in past is the use of Wiki and Web Part pages. The Wiki and Web Part techniques are similar in the output that can be created, and both share the ability to add Web Parts (an instance of an app with a view) to them.

Lessons

• Wiki Library Pages

• Editing the Team Site Home Page

• Web Part Pages

• Creating a Web Part Page

• Working with Web Parts

• Adding Web Parts to Pages

Lab 1: Exercises

• Exercise: Working with Wiki Pages

• Exercise: Working with Web Part Pages and Web Parts

After completing this module, students will be able to:

• Understand what site pages are.

• Understand what wiki pages are.

• Understand what Web Parts are.

• Understand how to add content to the Site Home page.

• Understand how to create a wiki page library.

• Understand how to add Web Parts.

• Understand how to manage Web Parts.

Module 3: Site Columns and Content Types

One method of customizing SharePoint, in a way that can be reused throughout the site or site collection or even the whole farm, is to create Site Columns and Content Types. Site columns are the simplest element; they are essentially the same as list and library columns except that you create them at the site level and then they can be used throughout that site and any child site. Content Types are a combination of Site Columns as well as additional settings and information such as document templates and workflows. Content Types, once created, can then be linked to lists and libraries.

Lessons

• Site Column Gallery

• Explore the Site Column Gallery

• Creating Site Columns

• Create a Custom Site Column

• Add a Site Column to a List

• Site Content Type Gallery

• Explore the Site Content Types Gallery

• Creating Content Types

• How to Create and Use Content Types

Lab 1: Exercises

• Exercise: Creating and Working with Content Types

• Exercise: Adding a Content Type to a Library

After completing this module, students will be able to:

• Understand Site Columns.

• Understand Content Types.

• Understand how to create Site Columns.

• Understand how to create Content Types.

• Understand how to create a document template for a Content Type.

• Understand how to assign a Content Type to a list or library.

• Understand how to create new items based on a custom Content Type.

Module 4: Managing SharePoint Site Permissions

Permissions on a SharePoint site are assigned when a site is created. The default is that permissions assigned to the root of a site collection are inherited by child sites. At any time, permissions inheritance can be turned off at a site, list, library, or even at the item level in a list or library. The permissions themselves can be assigned to either SharePoint groups, individual users, or groups created outside of SharePoint such as Windows groups.

Lessons

• SharePoint Groups

• Assigning Permissions

• Permission Levels

• Permissions Inheritance

Lab 1: Exercise: Working with SharePoint Permissions

After completing this module, students will be able to:

• Understand SharePoint groups.

• Understand how to create SharePoint groups.

• Understand how to assign permission in SharePoint.

• Understand how to view permission levels.

• Understand how to manage permission inheritance at the site level.

• Understand how to manage permission inheritance at the list or library level.

Module 5: Participating in User Communities

SharePoint offers users a place for social collaboration in the form of personal sites. The experience and functionality is very similar to popular social media sites such as Facebook and LinkedIn. The main difference being that it is controlled by the SharePoint Farm and exposure is typically limited to internal networks.

Lessons

• Configure User Profiles and My Sites

• Newsfeeds

• People Newsfeeds

• Documents Newsfeed

• Sites Newsfeed

• Tags Newsfeed

• Managing Personal Sites

Lab 1: Exercise: Managing and Viewing Personal Information and Content

After completing this module, students will be able to:

• Understand how to edit a personal profile.